Plant Heritage Demeter® Plant Recording System
The Demeter software was developed by NCCPG Plant Heritage to provide National Plant Collection Holders with facilities to record information about their plants in a consistent, accessible way. A wide range of Collection Holderswere involved in its design and it is suitable for all kinds of plants in all sorts of gardens and is very comprehensive, flexible and easy to use.
National Plant Collection Holders have a huge amount of valuable knowledge about their plants and Demeter can help them to record it so that, ultimately, it can form a transferable and permanent record of their work.
Demeter is available free to National Collection Holders for installation on their own computers so that their information will remain under their control. It can make it easy for them to record basic information about each plant and then add to it as their knowledge increases. They can also export it to make it available to others as they wish and to publish it to their own websites or make it accessible in other ways.
What information can be held in Demeter?
This includes –
Plants names in correct taxonomic format including synonyms and common names
Garden locations and planting history
Sources of plants including wild collection data
Images, documents and descriptions
Herbarium records
Attributes, measurements and observations
Propagation and Stock
Because of the very wide variety of plants grown by Collection Holders – both species and cultivars and the full range of plant types from trees to orchids – the system is very comprehensive. It contains features an individual Collection Holder may not need, but is structured to enable them to do what they want without detailed knowledge of every feature. Many of the functions can be done in more than one way so they can choose which they prefer.
Using Demeter
To enter Accessions to the system each of them must be given a unique reference (this is the only thing which is mandatory in Demeter). There’s no need to type in the name of every plant because Demeter comes with over 100,000 names from the RHS Plant Finder database. These are organised in a tree structure, from Family down to form and cultivar. The name which belongs to each Accession can easily be found and selected from the list. This is done without having to type in the whole of the plant name and so it speeds up the process and helps to achieve accuracy. A wide range of other information can then be attached to each Accession, such as where it came from, where it is planted, the date it was acquired and then photos, measurements and observations as it grows.
If the Collection Holder has plants with names that are not in the Plant Finder list they can easily be added using a Wizard or imported from sources such as the International Plant Names Index. This means they only need to be typed in once. Existing lists of names or Accessions can be imported using the templates on the Demeter CD.
It is easy to access individual plant records. There is a name search facility and also a Filter so that a number of plants in the same Genus can easily be worked on. Names can be displayed in several ways to suit individual needs.
Getting information out
A set of standard reports is included (using Crystal Reports™). For the production of more comprehensive reports data can be exported in various formats to other systems such as MS Excel™, MS Word™ etc. or plant labelling software.
Other features
Demeter does not contain images but images (and documents) held on the hard disk or elsewhere can be linked or referenced to Accessions, Taxa, Garden Locations or Herbarium Specimens. Images can be expanded by right clicking.
Although Demeter itself does not contain a mapping system, it has been tested with a suitable low cost system and has standard interfaces.
The system contains many standard lists of options (usually found by clicking on data fields). Many of these can be edited and added to using the Maintenance area. All date fields have a calendar which is visible when the field is clicked. Dates default to the current date but can easily be changed. The system can be customised in many ways.
How to get help
To help to get going there is a folder called Help Modules on the CD which contains a set of self teaching modules covering the basic functions plus a User Reference Manual. These are also available here together with Frequently Asked Questions. There are extensive Helps in the system itself (accessible from the Help menu or the F1 key).Support is provided by Coordinators and by David Goodchild, who oversaw the development. Aldex Software Ltd., who developed the software, provide backup technical support when required. An email network of users has been set up for mutual support and advice.
System requirements
Demeter requires a minimum of 500Mb RAM, 250 Mb free space and a Pentium 111 or faster processor. It will work on versions of Windows including ME, Windows 2000, XP, Vista and Windows 7. It will also work in networks. It has been installed on Apple computers.
Demeter is free to National Plant Collection Holders
The development was funded by a grant of £350,000 from the Heritage Lottery Fund together with financial and practical support from the Royal Horticultural Society, the National Trust, National Trust for Scotland and English Heritage. The RHS provided a list of over 100,000 plant names from the Plant Finder database.
The funding from the HLF enables us to provide it free of charge to National Plant Collection Holders.
For users who have an early version of Demeter, an upgrade (version 2.0.9.0506) is available with a wide range of new and improved features.
For more information or to get a copy of Demeter email
David Goodchild or phone 01661 823145.